eDocument Management (Scan, Store, Index, Search) – Digitizing for eDiscovery

Document & eDocument Management Services Storage Retrieval Scanning Reference Format Conversion Back up & Recovery Indexing Analysis Traditional paper business serves a marketplace whereby it provides a value proposition to the end customer: Secure & Safe Accessible Data protection Meets regulatory requirements for retention Reduces storage space Cost effective storage, indexation Evidential chain of control The above is derived as a result of: Physical security and business process Economies of scale in storage and processing Core competence in document management. Retrieval of original versions In the move to the Digital domain, the same propositions must be in place but they must cover the digital process and content. Digital security for service provider stored and processed content Digital security for returned digital content. Indexation and Analysis (Faster & Cheaper) Storage, Search and retrieval (Faster & Cheaper) Regulatory compliance ecommerce (confirm provenance and unaltered) Data protection compliance (Access & Distribution) Cost effective storage, retrieval, processing and analysis. (Faster, Cheaper and more comprehensive) Evidential chain of control (locked down, audit trail, records, verification) The above is derived from: Knowledge, experience and processes for handling traditional paper documents Hardware technology for scanning, conversion, storage and retrieval Software technology for indexation, analysis, processing and security Introduction of new services and processes. The move to the digital world must co-exist with legacy paper based business, carry forward the features and propositions that traditionally exist and deliver the new value propositions the digital world can provide without compromising on compliance, security and confidentiality. The Digiprove Value Proposition to the Document & eDocument business Fundamentally Digiprove is an enabling technology, it’s the glue that allows the adoption of new hardware and software technologies and processes, and it is the technology that enables the preservation of traditional values of safety, security and compliance in the move to digital, while mitigating the new risks that arise as a result of digital systems. Digiprove creates irrefutable evidence of content at the point digital content enters or is created in the business/service process. It does this by establishing a digital fingerprint and a certificate of provenance and authenticity which can be verified at any time on or off line, thus guaranteeing the integrity of that content. This process can be repeated at any point or multiple points in the digital process should it be required. There is a forensic chain for the digital evidence created. Digiprove Value Proposition Digital content security & safety Forensic chain of digital evidence locked down Anytime & anyplace verification of digital content provenance, integrity and authenticity. Independent digital security certification Compliance with Industry, Legal, Data protection & e Commerce Act Core Business Benefits enabled (Faster, Cheaper, Richer Document processing and analysis) through the use of a full range of digital technologies. What's in it for the end customer for digital document services: Assurance once they hand over control of digital data or paper data for conversion to digital that they will always be able to verify its integrity and authenticity. Assurance that the admissibility of any of their digital content as evidence for legal, regulatory compliance or business decisions can be verified. Ability to reduce or eliminate dependence of physical paper records and processing. Faster, better and cheaper management of information for any business purpose. Without Digiprove Digital document content cannot be proven as an exact...

read more

Why is it important to certify digital data and content?

Digital data/content is central to our daily and business lives now, whether it be text, images, audio or video. With the advent of the Internet and mobile computing we are avid creators and users of digital content. As creators we are concerned with ensuring what we create whether it is an email, document or image as examples, remains and is used as we intended and is not misused in any way. As consumers of digital information we want to be able to trust in digital content we receive and use, know its source and that it is accurate and authentic. However we all know how easy it is to copy or change digital content/data either accidentally or maliciously. One of the big advantages of the digital world is that digital content/data is easy to view, copy, manipulate and process. Its strength is also its weakness. So the question is how do we protect the integrity of digital content/data we create? And how do we trust digital data and content that we receive and use? Let us consider some of the reasons we need to consider doing more than we do today: Why we need to certify Digital Data & Content? Want to be able to prove ownership and copyright of digital content Want to know if content published on web site or issued has been tampered with Want users of content/data to be able to trust it Want to be able to prove to authorities and management that the information is in compliance with process, standards and regulations Want to be able to use it as irrefutable evidence of ownership and the authenticity of their original content or data as evidence in a court. People, Organisations and 3rd parties make important decisions based on digital data/content, these decisions can have negative consequences so creating confidence and an audit trail for digital data can create that confidence and history Should there be a question, concern, audit or challenge to the integrity, authenticity and provenance of digital content/data being able to prove beyond doubt these elements will avoid issues and possibly penalties. How can I quickly and cost effectively create an independently certified record for the provenance, authenticity and integrity of my digital content/data? Using a service like Digiprove will quickly solve the problem, it is fast to register, use and integrate into your process and software. You can then automatically (Autoprotect), manually or at scheduled time or events ensure some or all of your digital content/data is certified. A good solution like Digiprove will: Create unique digital fingerprint for each piece of content and/or data using industrial strength encryption algorithms such as SHA-256. Send that fingerprint to the secure independent proof engine in the cloud where it will be date, time and location stamped and combined with your metadata into a digital certificate. All details will be recorded in a traceable and verifiable audit file and the certificate returned to you as well as being stored. This is in effect your insurance certificate that is fully traceable and can be verified at any time. It is your undisputable evidence that you own the exact content, at a point in time. That’s all very well, but how do I know the integrity, authenticity and provenance of the digital content/data remains intact...

read more